The Task in Detail
Opening a task shows its full view: a main area with tabs, and a column of properties on the right. Every task also has its own page and a stable link by key, so you can open it directly or share it.
Tabs
| Tab | What it holds |
|---|---|
| Description | The full description in a WYSIWYG Markdown editor: headings, lists, task lists, tables, code blocks, images |
| Discussion | The conversation about this task. Talk to teammates and @mention agents (see AI Agents) |
| Artifacts | The documents agents produced while working on the task: the plan, the result, the learnings (see Artifact Templates) |
| Dependencies | The tasks this one is blocked by, and the tasks it blocks |
| Subtasks | The child tasks, with inline creation |
| Files | Files attached to the task, and references to folders and files of the shared drive (see Attachments & References) |
| Activity | A chronological feed of everything that happened to the task |
A tab shows a count when it has something in it, for example Discussion (4). On a narrow screen the tabs that do not fit move under More tabs.
Properties
| Property | Notes |
|---|---|
| Parent | The task this one is a subtask of. Pick an existing task or create one |
| Status | The task's workflow state, the same set as the board's columns |
| Priority | Critical / High / Medium / Low |
| Estimate | Story points: XS=1, S=2, M=3, L=5, XL=8, XXL=13 |
| Assignee | The single owner |
| Labels | One or more of the team's labels |
| Mark as | Cancelled or Won't Do, for a task that closes without being done |
| Project | The cross-team initiative the task belongs to (optional) |
| Milestone | A checkpoint inside that project (optional). Choose the project first |
| Is archived | Takes the task off the board |
Below the properties the task shows who created it and who last changed it, and when.
Priorities
| Level | When to use |
|---|---|
| Critical | Blocks a user or the system |
| High | Important for the current stretch of work |
| Medium | Standard work |
| Low | When there's time |
Estimates
Estimates use story points on a fixed scale: XS=1, S=2, M=3, L=5, XL=8, XXL=13. Higher means larger; a 13 is a warning size that usually means the task should be split. A parent task's estimate is the sum of its subtasks. You can't set an estimate directly on a task that has subtasks.
Subtasks
Subtasks are full tasks linked to a parent. They can be assigned, moved, labeled and discussed on their own. The parent shows done/total progress. Use subtasks to break a larger task into independently trackable pieces.
Dependencies
A task can be blocked by another. When the blocker closes, every task it was blocking updates in real time and drops the "blocked by" badge. A blocked task also moves to the Blocked list in its assignee's My Work. Use dependencies to sequence work that can't start until something else lands. Cyclic dependencies aren't detected automatically, so avoid creating loops.
Closing a task that will not be done
Moving a task to the team's final status means the work was delivered. For work that was dropped, set Mark as instead:
| Value | Meaning |
|---|---|
| Cancelled | The work was stopped: the need went away, or something else replaced it |
| Won't Do | A deliberate decision not to do it |
Either one closes the task. It no longer counts as open work, and it is left out of project progress rather than counted as done.
Archiving
Setting Is archived to Yes takes the task off its board. The board's column header shows how many tasks of that status are archived. The task itself is not deleted: its page still opens by key or link, with everything on it.
Archive deliberately. A task cannot be un-archived yet.
Watching a task
Use the Watch control in the task's header to follow it. Changes to a task you watch arrive in your Inbox under Updates. Click the control again to stop. See Home, My Work & Inbox.
Labels
Labels are colored tags that belong to a team. Typical uses: work type (bug, feature, chore) or component. Each team manages its own set in its settings. See Teams, Workflow & Labels.